FlexPay Company Setup

New Company Setup

• Unlimited Pay Rates, shift premiums, pay types, deductions, and benefits.
• Flexible Over-Time Pay options (Prorated, shortfall overtime).
• Multiple check formats including pressure seal compatible.
• 8 built-in calculation methods for Deductions and 8 for Benefits to handle nearly any situation.
• Roll/Add functions for pay, deductions, and benefits for quick changes to employee records.
• 5 Time-off Accrual Methods, Multiple Anniversary Levels and 3 Anniversary types.
• Benefits

• Match – 401K, Sect. 125, Simple IRA.

• Taxable and Non –Taxable Benefits.

• 8 built-in calculation methods.

• Handles Fringe Benefits.

• Add/Roll features to handle updates for groups of employee’s.

• Deductions

• Unlimited while very flexible.

• Garnishments and Child Support with flexible reduction and calculation features. Handle nearly any garnishment with ease!

• 8 built-in calculation methods.

• 401K, Sect. 125.

• Add/Roll features to handle updates for groups of employee’s.

• Third Party Payment Manager

• Automatic Third Party Payments for deductions, union dues, 401K, insurance, garnishments, etc.

• Detailed payment information shown on check stub.

• Unlimited Agency Payment via company check or direct deposit. Combine up to 12 deductions and company match benefits for 1 or more employees on one payment.

• Frequency can be every pay run or once a month.

• Also includes Quick Payment option for individual employees without agency setup.

• Agency Payments

• Unlimited Years of payroll data history. Multiple years can be open and edited.

• 3rd Party Payments – Combine deductions, benefits, payment via check, Direct Deposit payments either every run or monthly.

• FlexPay manages benefit plans such as Section 125 Cafeteria and 401k by calculating and accumulating deductions and employer match amounts.

• FlexPay’s Agency Payments can also automatically create payments (via check or Direct Deposit transaction) to pay accumulated amounts to benefit administrators. Combine up to 12 deductions and company match benefits for 1 or more employees on one payment.

• General Ledger and Expense Distribution

• Create detailed expense Allocation by Employee. Override allocation at Data Entry.

• Create Chart of Accounts for your company.

• Assign GL Expense Accounts by Department and Location.

• Labor and Expense Distribution and Job Costing reports in Report Manager.

• Track payroll expenses (not just wages) by Department, Location, Division, Classification, Title, and Job.

• Creates Accrual or Cash based payroll entries.

• Edit GL Entries

• Add Accruals

• Unlimited Accruals including vacation, sick, and PTO.

• Multiple anniversary levels.

• 5 different standard accruals including fixed amount by period, month, quarterly, and annual as well as accrual by the hour.

• Accrual report.

New Employee Setup

• Setup New Employees in a batch, or one at a time. Employee info import features available.
• Employee Setup Templates minimize new Employee setup time. Roll down setup changes from templates to groups of employees.
• HR reporting for employee’s including: pay rate history, employment dates, accruals, dependents, employment verification, EEO status, and more.
• Unlimited Direct Deposit accounts per employee with automated pre-note period based on a fixed amount or percentage. Creates NACHA formatted file.
• General Ledger and Expense Distribution.
• Create detailed expense Allocation by Employee. Override allocation at Data Entry.
• View Unlimited Pay Check History and Direct Deposit Stubs.

Payroll Data Entry

• Define company specific Batch Data Entry screens for your customers using virtually unlimited Pay Groups, Reoccurring Employee Pay Data and selected Employee Sort Orders.
• Data Entry forms show your employee setup as you enter data.
• Functional Edit Results interface with optional preserve feature.
• Hold individual Taxes, Deductions, and Benefits by employee by check. Also hold Direct Deposit, etc. Make holds one time, or permanent for one employee or all employees.
• Preview Pay Run Register Prior to Processing
• Unlimited separate checks per employee per pay run.
• Unlimited Manual Check Entry. Generates pay stub along with payroll.
• Time Card Data entry option.
• Time Clock data imports available.
• Certified payroll entry option.
• Split taxes feature allows any pay type to be taxed as if it was paid over multiple weeks.
• Multiple frequencies per company.
• Taxation frequencies can be changed on a one time or permanent basis.

Payroll Processing

• High performance, full 32-bit processing.
• Company specific print order for pay checks.
• Select reports you want to print along with payroll. Determine report criteria, print order, frequency and quantity.
• Automatic, high-resolution check signatures and company logos for company checks and selected reports. Easily implemented with a copy and paste function.
• Third Party Payments via company check or direct deposit. Includes option to group up to 12 Deductions and 12 Benefits for all employees on one payment. Detail shows on check stub.
• Reverse or Undo pay run function. Also includes data recall function so that you do not have to re-key data.
• Void Check Feature.
• Apply Auxiliary Taxes or employer liabilities to portions of pay. Handles most if not all complex local tax issues.

Payroll Process Control

• One-time Deduction or Tax Adjustments.
• Reprint Checks by Range. Reprint reports at any time.
• Negative net pay option.
• Use multiple checking accounts for pay per pay run. Also assign specific company account for taxes.
• Check stub messages for all employees or specialize single employee messages.
• Useful Edit Results interface with optional preserve feature.
• Reverse Pay Run Feature.

Report Manager

• High-quality Reports and Pay Checks. Some of our competitors provide a limited selection with no logo and/or unappealing report formats.
• Set From-To dates, and Calculated dates such as End of Prior Month, etc. Also set other relevant criteria such as Employee Name, Department, etc. depending on the report.
• Group Setup: Select reports you want to print along with payroll. Determine report criteria, print order, and quantity.
• Schedule reports by setting a print frequency within groups.
• Detailed and Summary GL Posting reports.
• Complete List of Report.